Cambridge University Women’s Blues Committee
(CUWBC) consists of the Women’s Sporting Clubs including those women members and
teams of the Mixed Sporting Clubs (the Members) of the University of Cambridge (the University) who are
registered with the Junior Proctor and also hold Full Blue (FB) or Half Blue
(HB) status. The Members will abide
by the Constitution of CUWBC as set forth herewith.
2.1 The Objects
of the CUWBC are:
primarily to support the Members in their annual quest to win their
Varsity Match against Oxford University.
to represent women’s sport within the University on the Joint Blues
Committee of Oxford and Cambridge Universities (JBCOCU) and the Sports Syndicate
to set the standards required to achieve FB or HB status in the relevant
sports represented within CUWBC, those currently in force being at Appendix
to promote and advance women’s sport at all levels within the
to aid the interests and well-being of its Members.
to help in the development of friendly supportive collaboration between
all organizations participating in sport in the University.
Functions of CUWBC are:
to establish eligibility rules (see separate eligibility document for
detail), receive applications for and make the FB and HB awards within the
jurisdiction of CUWBC, as set out in this
to conduct regular reviews of the standards reached by Members to ensure
they are commensurate with the requirements for FB or HB
to supervise the strict application of the
to confirm that all contests between Members and their Oxford equivalents have
been held under the laws and rules of the JBCOCU and the Governing Bodies of
their sport, so that FBs and HBs are awarded according to the
to represent women’s sports within the
to ensure that there is no discrimination on grounds of race, religion or
politics within CUWBC.
to undertake such other functions as CUWBC may from time to time decide
in order to promote the Objects.
4.1 CUWBC is
composed of three classes or Membership:
the Members from the Women’s Sporting Clubs or Mixed Sporting Clubs of
the University, which administer the established FB and HB sports (Voting
Provisional affiliation may be granted by majority vote at Committee
Co-opted Members will include the Senior Treasurer and the President of
the Men’s Blues Committee, whose attendance is voluntary but
status may be granted by the CUWBC President, for example to representatives of
sports wishing to become provisional Members, to the President of the Ospreys
and to Senior members of the University.
organization of CUWBC is the following:
It is the responsibility of the Committee to decide all matters of common
interest to CUWBC, and
to elect members of the Executive and any pro-tem Standing Committees it
may set up for a specific purpose.
Membership of the Committee:
The Committee shall consist of the
Voting Members: shall be represented in Committee by 1
delegate, as Members in good standing, provided they have paid their fees for
the current year.
Organization of the Committee:
Committee must meet at least twice every term, although additional
meetings may be called If required.
The annual fee from each Voting Member, as determined by the Executive,
shall be paid to CUWBC by the division
Michaelmas Term or at the first Committee meeting of the year, whichever is the
all Voting and Provisional Members shall be required to submit the
following information no later than the first meeting of
Michaelmas term, but preferably the AGM meeting in June the contact details
(Cambridge email address) for the
representative of the sport for the coming season
notification of each Committee meeting should be mailed to all Members as
soon as possible following the previous meeting, but no later than 7 days notice
of the next meeting date
motions and supporting papers (e.g. for a status review) must be
received by the Secretary as soon as possible but no later than 3
days prior to the next meeting. The
circulation of papers to the Committee in advance of the meeting should be done
where possible but is ultimately at the Executive’s
an Extraordinary Committee will be called when important matters must be
decided urgently by Committee, or when at least 2/3 of the Members
in good standing submit a request for such a meeting to the Secretary in
A quorum requires 2/3 of the Voting Members to be
Committee Agenda (*Items may be omitted if
Roll-call of Members and Apologies.
Minutes of the Last Committee meeting.
Admission of new Provisional Members*
Applications for review of FB/HB status.
Report from JBCOCU.*
Report on BUSA issues.*
Motions from the Executive.*
Motions from Voting Members.*
Annual/Interim report from the Junior
Adoption of the Junior Treasurer’s Annual Report (and/or the Annual
Elections (last meeting of Easter Term).*
Date of next meeting.
Any other business
absence of any Voting Member from a Committee meeting will incur a fine,
as determined annually by the Executive, unless a formal apology has been
received either by the Secretary or the President prior to the
meeting in question:
fines payable will be noted in the Minutes of the
all fines must be paid to the CUWBC Junior Treasurer either before or at
the next Committee meeting.
the event of non-payment of a fine, the Member may be suspended at Committee’s
discretion. This is an action of
last resort and will only be used if the Senior Treasurer agrees that such
action is necessary.
the Agenda may not be extended to other items without the consent of at
least 2/3 of the Voting Members
only one item, question or motion may be discussed at any
the presenter of a motion shall speak first and will be permitted to
speak last prior to the vote.
debaters may speak only once on a motion unless granted permission to speak
again from the President/Chair of the meeting.
Minutes of the Committee meeting shall be mailed to all Members by the
Secretary within 7 days of the
It is the responsibility of the Executive:
to supervise CUWBC in the period between meetings of the
to carry out decisions made by Committee.
decide matters referred to it by Committee.
submit motions to
to impose sanctions.
supervise strict application of the Constitution.
vii) to appoint
pro-tem replacement on the Executive and Standing Committees until the next
Committee, which will elect to the vacated positions. (Where possible the person
with the next highest vote, received at previous Committee elections, shall be
appointed in the interim).
viii) to interpret the
CUWBC Constitution. All matters not
provided for under the CUWBC Constitution shall be governed by Robert’s
(Parliamentary) Rules of Order. In
the event that the interpretation is still in doubt, the outcome shall be
decided by the Executive.
supervise the strict application of the rules for the award of HB/FB status
(Voting Membership) to a Provisional Member and the review status for Voting
to review the financial statement prepared by the Junior Treasurer and to
report these to the Committee.
Membership of the Executive
Executive consists of the President, the Secretary and the Junior
Treasurer. The Senior Treasurer can
be informally co-opted to the Executive where the Executive would appreciate the
benefits of her experience with the Committee.
Organization of the Executive
shall act as scrutineers to count and record votes cast to determine the
outcome of a motion.
shall delegate the handling of routine business to the
deal with administrative business and prepare reports to
meet as required prior to Committee meetings to ensure smooth running of
business. A quorum consists of at
least 2 members of the Executive.
Executive shall act as the Principal Officers of
of the Officers:
shall take place at the final Committee meeting in the Easter Term, for a
nominal one year term of office, beginning on the first day of General
the Executive will be elected in turn, by secret ballot, in the following
no more than 1 representative from the same Member sport shall be elected
to the Executive.
each candidate for election must be a representative of a Voting Member
of CUWBC who is in good standing.
elections to fill vacancies will be conducted
at the next meeting of Committee, or
at an Extraordinary meeting of Committee.
during the election process:
an absolute majority (>50%) of the Voting Members in good standing and
present at the meeting must vote to elect.
if no candidate receives more than 50% of the votes, the candidate with
the fewest votes is eliminated.
consecutive ballots shall be organized until the election is
there is a tie, the person conducting the election will cast the deciding vote,
provided that person is not a candidate.
shall be appointed by the Vice Chancellor’s nominee on recommendation
from the outgoing Senior Treasurer.
shall have experience of women’s sport at the University, either as a
competitor, referee, official or administrator.
it is the responsibility of the Senior
to ensure adherence to the Constitution.
to audit the books annually on completion of that season’s
take an active role in supporting the Executive in the event of an
provide a link with Senior members of the University if
of the Officers:
The Officers will be entitled to be ex-officio members of all Standing
must be a Full Blue.
it is the responsibility of the President:
to direct CUWBC, to call the meetings of the Committee, the Executive,
and to chair those meetings.
to ensure maintenance of standards of excellence and adherence to the
conduct a preliminary review, with the Executive, of applications for status
review of Voting and Provisional Members and the award of Discretionary FBs or
explain the voting process at the beginning of each academic
to be the spokesperson for CUWBC and to represent it on all appropriate
supervise the strict execution of decision made by the Committee and the
Executive, and the activities of the Officers.
vii) to forego
the Chair in favour of the Secretary, Junior Treasurer or Senior Treasurer if
the motion under consideration might lead to a potential conflict of
It is the responsibility of the Secretary:
to deal with all correspondence, and to circulate papers as defined by
the Constitution prior to and following meetings .
to arrange the location for the Executive and Committee
keep the minutes of the Executive and Committee
stand in for the President when delegated to do so.
It is the responsibility of the Junior
to deal with the day to day management of CUWBC’s financial
to collect the revenues, fines, to make payments and to keep detailed
accounts of behalf of CUWBC.
arrange for the Officers and Senior Treasurer to be co-signatories to the bank
issue FB/HB certificates/badges to Captains, on approval from the President,
after receipt of the designated fee.
to present end of year accounts (including cheque book, records and bank
statements) to the Senior Treasurer for audit by the division of the Easter
prepare the annual budget with the financial year end of May 31st,
and report this to the Committee.
vii) to present
a verbal report at each Committee meeting on the current state of the finances,
and to present the end of year accounts at the final meeting in the Easter
viii) to sign, with the
President, any marketing and sponsorship
stand in for the President or Secretary when delegated to do
7.1 Right to
Committee: Each Voting Member = 1
Executive: Each member = 1 vote in Executive meetings, but
may only vote in Committee if they hold this right as the Voting Member’s
Those entitled to attend Committee, without the right to vote, may
express their opinion on any matter on the agenda if invited to do so by the
chair: i.e. Executive, Provisional Members, Co-opted Members,
For a motion to be passed, an absolute majority (>50%) of the Voting
Members in good standing and present at the meeting must vote in
The President, (or Chair, in the absence of the President) has the right
to cast a deciding vote at Committee in the event of a
Voting is conducted by: (a) voice, (b) raising an arm, or (c) a secret
ballot (if requested by any Voting Member).
REVIEW OF STATUS
8.1 Any sport
may be subject to a review by CUWBC at any time; however, reviews should
automatically be carried out every 3
Members: Upgrade, maintenance or degrading of
Voting Members must submit the Status Review form, including the
following information in their application (reference
current status of sport, date and outcome of last
performances in the Varsity Matches and BUSA competitions since the last
information about participation levels across the University, squad size,
weekly training, coaching, frequency and standards of
Committee will vote on whether the Voting Member’s status should be
maintained, upgraded or degraded.
a Voting Member may not resubmit their formal case for a Status Review
more than once an academic year.
Provisional Members: Upgrading of
Provisional Members wishing to become Voting Members of
shall apply in writing, declaring that the Constitution of CUWBC will be
shall be recognized as the Member which organises, selects the team for,
and competes in the Varsity Match for their sport.
have played at least 5 Varsity matches in consecutive
complete the Status Review form
reporting the relevant information from
if Committee vote by absolute majority to upgrade the Provisional Member
to Voting Member, the new Voting Member will have the same voting rights as the
current Voting Members. They will,
however, be subject to an annual Status Review for a further 5
years until their sport has been proven established at Varsity
SUSPENSION OF MEMBERS AND APPEAL
9.1 A Member in
violation of the CUWBC Constitution and/or its policies will be penalized
according to the gravity of the violation.
A Member loses all rights during the period of suspension; i.e. the right
to submit Motions, to take part (and hence to vote) in meetings and to receive
9.2 A Member in
violation of the Constitution and/or policies who continues to be so after
having been previously warned or suspended may be expelled from
between CUWBC and its Members which are not settled by Committee, will be
submitted to the Vice Chancellor.
Any decision taken by the Vice Chancellor shall be without appeal or
recourse to ordinary courts, and is binding on the parties
Executive shall have the following powers:
to suspend Members from membership until the next Committee
to prevent Members from being awarded FBs or HBs, subject to ratification
at the next Committee meeting.
to caution or censure a Member, subject to ratification at the next
to reinstate a Member who was previously
to expel any observer from a Committee meeting if it is deemed that their
presence is either disturbing or may intimidate Voting Members during the voting
9.5 Before the
Executive may use its powers of suspension, the Member must have been sent
notice in writing of the alleged infringement, at least 1 week
before the next Executive meeting, at which the Member will be afforded a
reasonable opportunity of being heard.
Committee shall have the following powers:
to suspend a Member for a fixed period or until a specified set of
circumstances cease to exist.
to prevent Members from being awarded FBs or HBSs in the event that they
are suspended at the time of the Varsity Match.
to caution or censure a Member.
to reinstate a Member who has been suspended before the end of the period
or before the set of circumstances specified have ceased to
Appendix 1: Current status
General guidance to the
standards required for FB or HB status is appended, with further details being
provided on standards items of business in the Guidance
For an entire team, which currently has FB status, to continue to receive
Full Blues, it must continue to achieve FB standard by performing successfully
at national (student) level in a major women’s sport, whilst maintaining
standards of the individual members of the team.
For an entire team, which currently has HB status, to be awarded FBs, it
must apply to the Committee on the basis of outstanding performance a National
student level (e.g. by winning the annual BUSA competition at which at least 24
Universities are present and competing).
For a Member with Half Blue status to apply for a Full Blue on behalf of
an individual in their team, the individual must have achieved the specific
standards defined or perform for the full (i.e. no student) National Team in
Half Blue status is commensurate with performance at County or Regional
level in sports in which there is a regular and well defined competition